Breaking ground in research excellence: Vidatum and Leiden university collaborate on cutting-edge research management tooling.
Exciting news unfolds as Vidatum proudly announces its partnership with Leiden University, one of the leading universities in the Netherlands. This strategic collaboration aims to implement transformative Research Management Tooling, propelling Leiden University into a new era of research capabilities.
Embracing Innovation for Interdisciplinary Collaboration
Leiden University, known for its commitment to innovation and academic prowess, is set to enhance its research landscape. With a dedicated focus on fostering interdisciplinary collaboration and providing unwavering support to researchers, the university outlines ambitious strategies to advance its research capabilities.
Navigating the Evolving Research Landscape
In an era marked by heightened competition and stringent compliance requirements, universities recognize the need for innovative solutions. Leiden University’s decision to implement advanced research management tooling stems from a keen understanding of the evolving landscape of research funding and project management.
Strategic Implementation for Enhanced Project Management
The envisioned solution involves adopting state-of-the-art research management tooling seamlessly integrated into Leiden University’s technical infrastructure. This holistic approach seeks to elevate project management, streamline financial processes, and ensure compliance with regulatory standards.
Wrexham University Successfully Goes Live with Vidatum’s Ethics Module, Reinforcing Commitment to Ethical Research Practices
Building upon the successful implementation of Vidatum’s CRIS (Current Research Information System) module, we are thrilled to share that Wrexham University has now gone live with the Ethics module.
The Vidatum Ethics module, a powerful addition to Wrexham University’s research management toolkit, streamlines and enhances the ethical review process, ensuring research projects adhere to the highest ethical standards and regulatory compliance. This implementation underscores Wrexham University’s unwavering commitment to ethical research practices and their proactive stance in ensuring the integrity and responsibility of their research endeavors. As a partner, Vidatum is excited to work hand in hand with Wrexham University, fostering innovation, streamlining processes, and driving impactful research outcomes, thus reinforcing Wrexham University’s reputation as a leading institution.
This latest implementation underscores Wrexham University’s unwavering commitment to ethical research practices. By adopting the Vidatum Ethics module, they are taking a proactive stance to guarantee the highest level of integrity and responsibility in their research endeavors.
As we celebrate this achievement, we’re also gearing up for the next milestone – the implementation of Vidatum Projects for Grant Management. This advanced solution will empower Wrexham University to manage research grants and projects with unprecedented efficiency, further supporting their pioneering research initiatives.
Vidatum’s Grants Module Goes Live at James Cook University
Vidatum is pleased to announce the successful implementation and launch of the Grants Module at James Cook University (JCU). This marks a significant milestone in our ongoing collaboration with JCU, where the Grants Module is now live, providing electronic workflows and enhanced visibility of data.
The Grants Module, a key component of the comprehensive Research Information Management System (RIMS), is designed to streamline research administration processes. This implementation represents a crucial step forward for JCU in optimizing workflows and data visibility across its campuses in both Australia and Singapore.
Key Features of the Grants Module:
Electronic Workflows: The module introduces efficient electronic workflows, reducing manual processes and enhancing overall operational efficiency in research management.
Improved Data Visibility: Researchers at JCU will benefit from improved visibility of research data, fostering transparency and collaboration across campuses.
Multi-Campus Integration: The Grants Module seamlessly incorporates data across the Australian and Singapore campuses, ensuring a unified approach to research management.
Looking ahead, Vidatum and JCU anticipate further collaborative efforts in implementing the remaining modules of the RIMS. This ongoing partnership aims to deliver a comprehensive research management solution that aligns with JCU’s commitment to research excellence and innovation.
As we move forward, Vidatum remains dedicated to supporting JCU in achieving its research management objectives and looks forward to continued success in enhancing the university’s research administration processes.
Vidatum Implements Ethics Review System for Irish College of General Practitioners
Vidatum has announced the successful implementation of an ethics review system for the Irish College of General Practitioners (ICGP), the professional body representing over 4,200 general practitioners (GPs) in Ireland.
The ethics review system, developed by Vidatum in collaboration with the ICGP, streamlines the ethical review process for general practice research projects involving human subjects, ensuring compliance with national and international ethical guidelines and regulations. The system enables researchers to submit ethics review applications online and track the review progress. It allows the research ethics committee administrator to assign reviewers from the committee’s members and communicate with reviewers and applicants.
The ICGP’s COO, Professor Claire Collins welcomed the implementation of the new system, saying: “The ethics review process is a vital aspect of research involving human subjects, and it can often be complex and time-consuming. The new ethics review system, developed by Vidatum, will streamline the process for researchers in the general practice arena, enabling them to submit applications online and track review progress in real-time. This is a significant step forward, facilitating ethical research practices.
The implementation of the ethics review system for the ICGP is the latest in a series of successful collaborations between Vidatum and leading research organisations and institutions in Ireland and beyond. With a focus on simplifying research management, Vidatum is committed to providing cutting-edge software solutions that meet the evolving needs of researchers and research organisations worldwide.
James Cook University Selects Vidatum for Advanced Research Management Solution
Vidatum is proud to announce that it is partnering with James Cook University (JCU), a leading institution renowned for its research excellence. JCU is ranked in the top 2% of universities worldwide and has an international reputation for the quality of its teaching and research, with particular strengths in environmental sciences, critical minerals, marine science, climate change, and tropical health and medicine. Together, Vidatum and JCU will collaborate to deliver an advanced Research Information Management System (RIMS), further cementing JCU’s position as a top research university. JCU is now Vidatum’s flagship customer in Australia and solidifies Vidatum’s reputation as a leading trusted partner in delivering research management solutions across the globe.
Moreover, this collaboration represents a pivotal step for JCU in streamlining research administration and optimizing efficiency across its campuses in Australia and Singapore. JCU aims to revamp workflows and processes through the implementation of a new RIMS, enabling seamless reporting and collaboration across campuses. The system will encompass various functions, including Research Grants Management, Research Outputs Management, Research Ethics Management, Researcher Profiles, and in-system Research Reporting.
The University of Warwick complies with funder requirements for accurate timesheets.
The legacy system for timesheets was not fit for purpose given increased level of research and requirements by funding bodies. It involved manual timesheets using spreadsheets, manually sharing timesheets with central teams, complex and untimely approval processes and manual checking of accuracy of timesheets against actual hours in the SAP finance system.
The Challenge
With a growing research program and an increased number of funding proposals, the University of Warwick needed an efficient way to comply with funder requirements for accurate timesheets. The legacy system for timesheets was not fit for purpose given increased level of research and requirements by funding bodies. It involved manual timesheets using spreadsheets, manually sharing timesheets with central teams, complex and untimely approval processes and manual checking of accuracy of timesheets against actual hours in the SAP finance system.
- Lost administrative hours on manual processing
- Considerable amount of time spent ensuring accuracy in timesheets
- Cumbersome time-consuming submission and review process
The Solution
The Research Projects team at Warwick chose to implement Vidatum Timesheets to fulfil funder requirements and increase the efficiency of the process. One compelling reason for selecting Vidatum was the experience in the Higher Education sector and a deep understanding of the Research Project lifecycle. The system was configured with the University of Warwick’s timesheet forms, workflow, terminology and processes. Vidatum team worked closely with the team at Warwick throughout the configuration process to ensure a successful tailored implementation.
- Decreased administrative burden
- Freeing up administrative FTE’s
- Far less time spent ensuring accuracy of timesheets
- Clear view of effort spent on projects with clear approval processes
- More timely accurate information for reporting and decision making
- Seamless process with full integration to existing system
Results of Implementation of VIDATUM Timesheets
- There was a significant saving of administrative time.
- There was a significant improvement in timely management information allowing quick identification of individuals that could be re-allocated to more worthwhile income generating activities. VIDATUM Timesheets integrated with Warwick’s HR and Finance system (SAP) to ensure seamless switch over to automation of timesheets.
- Timesheets submitted and approved on a punctual basis.
- Approval process made seamless using a workflow engine, which ensures timesheets go to appropriate approvers.
- More than 430 Timesheets now processed per month using Vidatum Timesheets.
- Finance department uses the new system as input for salary journals.
- Clear real-time view of Timesheets across departments, which was not possible before.
VIDATUM joins euroCRIS as an institutional member
We recently joined euroCRIS as Institutional member and look forward to contributing to the organisation goals around development of research information systems and promotion of interoperability.
euroCRIS is an international not-for-profit association that brings together experts on research information in general and research information systems (CRIS) in particular.
The mission of euroCRIS is to foster cooperation and knowledge-sharing across the research information community and to promote interoperability of research information through the CERIF standard, the Common European Research Information Format.
Vidatum Timesheets implemented at University of Manchester
Vidatum will be implementing Vidatum Timesheets, a part of Vidatum Academic at the University of Manchester, which will enhance the Compliance systems at the University by satisfying funder requirements on the wide range of research projects that the University is engaged in.
Simon Cullen, Director at Vidatum, said, “We place great value on our partnership with a prestigious university such as The University of Manchester, and we anticipate a successful implementation with the support of the University’s team. We look forward to more opportunities for collaboration in the future.”
Vidatum is a leading supplier of Research Management and Grant Management solutions. The company’s solutions are implemented and used on a daily basis by most researchers in Ireland as well as a number of institutions in the UK and Europe.
Vidatum and Enterprise Ireland on a joint meeting with leading universities in Hungary
Huge thanks to Katarina Kovacs Szabova and Ladislav Muller at Enterprise Ireland and to Ambassador of Ireland to Hungary, Ronan Gargan, for the opportunity to outline the research management solutions of Vidatum to top Hungarian universities earlier this month. It was a very pleasant evening enjoying the fine hospitality of the embassy in Hungary and learning about the Hungarian university sector. Several follow up calls, demonstrations and meetings are being arranged.
Vidatum raises research capacity of Georgian HEIs through developing R&D Units (HERD) project
Vidatum has completed Development and Implementation of Georgian Research Information System (GRIS). Under Erasmus+ Programme Capacity-Building projects in the field of Higher Education (E+CBHE).. The Georgian Research Information System – GRIS.emis.ge platform would facilitate the planning, implementation and evaluation of research activities in the target universities.
It will assist the universities in grant management, project management, research development, track key performance indicators, such as publications, patents, conferences, etc. GRIS.emis.ge Research Portal displays the state-of-the art information on the activities, human resources and infrastructure of the academic institutions in Georgia.