Ethics

Online easy-to-use solution for streamlining the review and approval of ethics applications. With comprehensive reporting, transparency and time-savings at every stage, Vidatum Academic Ethics assures good research governance across an institution.

Vidatum Academic Ethics is configured to display your institution’s forms, workflow, terminology and processes. Vidatum team works closely with institutions throughout the configuration process to ensure a successful implementation.

Customised Forms

Supports different types and complexity levels.

Different Ethics Request types can have varying levels of complexity, depending on the impact of the research, affected subjects, data protection, biological samples, and many other factors. Vidatum Academic Ethics supports multiple form types, depending on the nature of the request and the needs of the institutions. The forms can range from simple data collection with links to more detailed forms which are uploaded, to full data collection for complex online data capture forms

The forms are clearly laid out guiding the user through the application process. Users only see questions that are relevant to the answers provided to previous questions.  All forms tailored to reflect the terminology, committee names, and methodology of an institution.

Review Committees and Meetings

Multiple review committees, and reviews organised by meeting dates.

Review committees are set up in the system with members and chairs. Ethics requests are signed to one or more committees, either assigned automatically based on request details (such as Departments / Schools, risk, type and others), or manually by an Ethics Adminsitrator.

Reviewers from comittees can be assigned individually from a primary committee and additional comittees.

Meetings for each review committee can be setup in the system along with accompanying deadlines for submission.  Submitted Ethics requests can be assigned to meetings and tracked by meeting date. 

Users can receive reminders of upcoming meetings and summary details of requests covered in each meeting

Workflow

Supports different types and complexity levels.

Ethics Requests are routed to the most appropriate reviewer and committee, based on the category of applicant, discipline, and class of application. Alternatively, ethics administrators can manually assign reviewrers from one or panels.

Not all applications need to go through all steps of the approval process. Applications determined to be low-risk can be complete the approval cycle with a reduced number of approvals.

Users receive notifications when they are required to perform a task, or when an request they are associated with is approved or requires amendment. When a review is complete the system will send an email and an internal notification to the submitter of the application

Users can delegate assigned tasks to other reviewers if they are unavailable

Submitter has full oversight of the application through the review process. They can see all steps in the approval process and where the application is at any given time.

Ethics Requests can only be viewed by personnel who are associated with it.  Ethics Reviewers details and comments can be made private to protect anonymity of the review process..

Capture detailed comments from users, approvers, and reviewers under multiple headings.

The integrity of the applications is protected. Where a change to an application is required, the submitter is notified and asked to amend their applications.

Approvers can be internal or external users. External users can be setup and added from affiliate organisations or peer review institutions.